Sample Company Policy

The company wants to ensure the safety of its drivers and the motoring public. Distracted driving has a profound impact on your ability to safely operate a vehicle. The company strongly encourages drivers to refrain from using mobile communication devices while driving. If it becomes absolutely necessary to make or receive a call while operating a commercial motor vehicle (CMV), mobile phone use (with either a personal or company-issued phone) by company employees shall be subject to the following restrictions:

  1. The mobile communications device must have a hands-free method of operation. This can include, but is not limited to:
    • a bluetooth headset;
    • a vehicle-integrated communication system; or
    • a mobile hands-free speaker/microphone device.
  2. Before commencing travel, the mobile phone must be configured so that it can receive and make a call either through voice activation or with the push of a single button.
  3. The mobile phone must be located either on the driver or within easy reach (i.e. affixed to the dash, visor, driver's-side seat, etc.)
  4. If the phone is going to be used as a GPS device to provide travel or mapping directions, it must be set up and running before commencing travel.

Unless the driver pulls off the road and parks in a safe location, drivers are prohibited from:

  • Sending or reading text messages or photos;
  • Taking or viewing photos;
  • Manually dialing a phone number;
  • Looking up a contact number in the phone's directory;
  • Manipulating the GPS phone function in any way; or
  • Browsing the internet or using any other phone application beyond taking and receiving calls.

If a driver pulls off the road and parks in a safe location to engage in any of these mobile-phone related activities, they must note it in their travel log. In the case of making a phone call, the driver may commence driving again while they are still on the call as long as a hands-free device is used.

For additional advisement around your company’s distracted driving policy or training resources for your commercial drivers, contact HUB Risk Services today.