Resources/State and Provincial Leave Management Programs

Colorado FAMLI Update: Deadlines & Employer Requirements

Published: 3 min read

By: HUB's Absence Management Team

Colorado’s Family and Medical Leave Insurance (FAMLI) program continues to evolve with new portal tools, updated employer notification requirements, and upcoming reporting deadlines. The Colorado Department of Labor and Employment’s FAMLI Division recently issued guidance and other reminders for employers.

Q1 2026 quarterly reporting deadline: April 30, 2026

Employers are reminded that Q1 2026 wage reports are due by April 30, 2026 and must be submitted through the My FAMLI+ Employer portal. The FAMLI Division offers how-to videos, user guides, file specifications, and sample templates for employers who need assistance with the reporting process.

My FAMLI+ Employer portal updates

The FAMLI Division has introduced several enhancements to the My FAMLI+ Employer portal based on employer feedback:

  • CSV export functionality: Employers and third-party administrators (TPAs) can now export wage and payment tables as CSV files. This makes it easier to share records with payroll teams, reconcile reporting, and maintain off-system documentation.
  • Faster employee leave notifications: For employers that do not have a private plan, employers will now receive a claim submission notice as soon as an employee completes identity verification, keeping employers informed earlier in the claims process.
  • Reconsideration request notifications: When employers submit information that affects a claim, both the employer and employee will now receive clearer notifications explaining when a claim remains eligible but requires adjustments.

Updated FAMLI required program notice

The FAMLI Required Program Notice has been updated. Employers should replace all prior versions of the notice with the current version as soon as possible. The updated notice is available through the FAMLI Toolkit on the Colorado Department of Labor and Employment website by going here: FAMLI Program Notice

Reminders regarding notification rules:

Colorado employers are required to comply with specific FAMLI notification obligations. Failure to meet these requirements may result in penalties of up to $500 per violation.

Here are the rules:

  • Share the Required Program Notice with every new employee. Employers must provide the official FAMLI Required Program Notice itself—an internal summary or employee handbook excerpt is not sufficient.
  • Post the Program Notice in a visible location. The notice must be displayed in a prominent workplace location in English, Spanish, and any language spoken by at least 5% of the workforce. The FAMLI Toolkit currently has 17 translations available.
  • Notify remote employees. Businesses with remote employees or no physical workplace must share the notice via email, or post it on the company intranet or another app-based platform.
  • Provide individual notice when a qualifying event occurs. When an employer learns an employee is experiencing a life event that may qualify for FAMLI—such as the birth of a child or a serious health condition—the employer must provide the Required Program Notice to that employee within five days.
  • Follow Private Plan requirements. Employers with an approved Private Plan must post notices that include details specific to their plan, including benefits, eligibility, contributions, and appeal rights. These notices must also be individually delivered to employees who may be experiencing a qualifying life event.

What employers should do now

  • Submit Q1 2026 wage reports through the My FAMLI+ Employer portal by April 30, 2026
  • Replace any outdated FAMLI Required Program Notices with the current version
  • Audit your notification practices against the five rules outlined above to ensure compliance and avoid penalties
  • Explore the new CSV export feature in the My FAMLI+ Employer portal to streamline payroll reconciliation

View more Absence Management updates on the Absence Management Bulletins page.

NOTICE OF DISCLAIMER

Neither Hub International Limited nor any of its affiliated companies is a law or accounting firm, and therefore, they cannot provide legal or tax advice. The information herein is provided for general information only and is not intended to constitute legal or tax advice as to an organization’s specific circumstances. You should consult an attorney, accountant or other legal or tax professional regarding the application of the general information provided here to your organization’s specific situation in light of your organization’s particular needs.