Fleet Vehicle Maintenance Checklist

Regularly evaluating vehicles in a fleet can help identify any upcoming maintenance and management concerns that may arise. It is important to make a maintenance checklist that allows employees to quickly check and evaluate the vehicles so that the vehicles can get back on the road without any down time and costly repairs. There are a variety of factors to consider and evaluate before allowing a vehicle to get back on the road.

Exterior of the Vehicle

The exterior of the vehicle can relate to the appearance of the vehicle as well as the lights and the basic equipment.

Exterior factors to check on a fleet vehicle include:

  • Low and high beam headlights
  • All of the tail lights
  • All tires including the spare
  • Windshield wipers
  • Windshield washer spray nozzles
  • Any damage to the body of the vehicle

Turn on all of the lights to check their function. Replacing burnt out bulbs should be part of your regular maintenance. Even though the body of the vehicle may not impact the safety, identifying any damage. This is important when evaluating the driving record of a particular individual who was using the vehicle on a previous occasion.

Interior of the Vehicle

Interior features to evaluate during the review are just as important as the exterior considerations.

The interior features to check during a routine evaluation include:

  • Seatbelt functionality
  • Window defrosters
  • Heating and air conditioning systems
  • Side window functionality
  • Door function and alignment
  • Interior lighting
  • Overall cleanliness of the vehicle

Some of the interior features are easy to clean up and maintain after identifying potential concerns. Other factors may need additional work and maintenance from a professional.

Checking the Engine

The final aspect of a driver fleet maintenance checklist is the engine. There are specific factors to evaluate in a routine check, which include:

  • Engine oil level
  • Transmission fluid level
  • Power steering fluid level
  • Brake fluid level
  • Overall condition of the brake system
  • Anti-freeze level

Checking the fluids in the vehicle can make the difference between a car that is running properly and one that is not. When the fluids are low, drivers should add more to the vehicle or have it checked for leaks.  Verifying the condition of the brakes is also important because bad brakes can result in injuries and accidents.

Along with the basic checklist, employees should take the fleet vehicles out for a test drive to determine if there are any problems that are not related to the fluids. It is also important to check that all of the equipment, such as a jack and basic tools, are available. it is better to catch problems before they arise and potentially damage the vehicle.

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